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5 Best Fleet Management Software 2023: Top Tools Reviewed 🚘

The top three best fleet management software tools are Motive, Samsara and Connecteam. We reviewed the top options for their accuracy, support, service, reporting and integrations. Read our detailed verdicts below.

Best OVERALL πŸ₯‡
The motive logo
🌟 Motive 🌟

Easy to use, good integrations, and great customer support.

Best Accuracy πŸ˜€
The samsara logo
🌟 Samsara 🌟

Easy to use, accurate GPS tracking, and powerful reporting.

Best customer support βœ…
The connecteam logo
🌟 Connecteam 🌟

Great for communications, easy to use and best customer support.

Fleet management software is used to track and manage the operations of a fleet of vehicles. This can include a range of tasks, including vehicle tracking, maintenance scheduling, and fuel management.

Today, we’re going to review our five favourite fleet management tools.

Before we get there, here’s a useful table of some of the most popular fleet management software organizations and their twitter handles so you can follow their latest announcements.

Fleet Management SoftwareFollow their Twitter
Verizon Connect@VerizonConnect
Geotab@GEOTAB
Fleetio@Fleetio
Teletrac Navman@TeletracNavman
Samsara@SamsaraHQ
GPS Insight@gpsinsight
Motive@MotiveSystems
Connecteam@connecteam
Table of some of the top fleet management software tools

What Is The Best Fleet Management Software?

Today, fleet management software is an integral part of many businesses that rely on fleets of vehicles. As you’d expect, it continues to evolve and improve as technology advances.

Best fleet management software tools: top options reviewed
Best fleet management software tools: top options reviewed

Fleet management software is used across a wide range of industries. Some of the biggest include:

  • Transportation
  • Logistics
  • Public sector organizations.

Our top three fleet management software options are:

  1. Motive
  2. Samsara
  3. Connecteam

In this review, we’ll give you a breakdown of each product.

  • Including an overview of the platform and its best features.
  • As well as its biggest pros and cons.
  • We’ll also cover its support and pricing.
  • Plus, we’ll take a look at how it performs on independent review sites.
  • Finally, we’ll give you our all-important verdict on each product.

Let’s get started.


1. Motive

What Is Motive?

Motive is a fleet management software that focuses on electric vehicles (EVs). It offers a range of features specific to EVs. These include battery monitoring, charging station management, and range estimation. The platform also includes more general fleet management features such as vehicle tracking, maintenance scheduling, and driver behavior monitoring.

So, what Are The Pros and Cons of Motive?

Let’s start with an overview of the product itself.

  • Fleet management tool for automating operations
  • Industry leading AI dashcam
  • Accurate tracking of drivers expenses
  • Simple, easy to use driver logging
  • Real time visibility with tracking and telemetic functions
  • Customers value the improvements in results, such as a 22% reduction in accidents
  • Used by some of the biggest companies in the world such as kirby and landstar
  • It’s used in various industries, such as trucking and logistic and oil and gas
  • It allows users to connect and automate their physical operations

What About It’s Customer Support?

  • 24/7 phone and chat support
  • Customer service is praised by users
  • Some complaints that the chat bot is not very good

Is Motive Free?

No

How Much Does Motive Cost?

Not given

So, What Do Other Customer Reviews Say?

  • Scores 3.8 on trust pilot
  • User love the simple UI and ease of use
  • Good range of integrations
  • Users like the customer service
  • Some think the price is high

Finally, Is Motive Worth It?

Motive

The Software Pig

gomotive.com

Fleet Management software

A simple to use, AI powered fleet management tool that makes it easy to automate operations and comes with great customer support.

4.6

2. Samsara

What Is Samsara?

Samsara is a cloud-based fleet management platform. Its impressive features include vehicle tracking, driver safety monitoring, fuel management, and compliance reporting.

The platform uses GPS and telematics technology to provide real-time data on vehicle location, speed, and other metrics. It also offers a user-friendly dashboard for tracking and analyzing this data.

So, what Are The Pros and Cons of Samsara?

Before we give you our opinion, here’s a rundown its best features.

  • It’s a fully integrated platform that increases safety and efficiency
  • AI powered dash cams and safety training
  • Real time GPS tracking
  • You can make data driven business decisions thanks to reporting
  • Customizable to integrate all business functions in one place
  • Training provided for onboarding
  • Trusted in a range of industries and customers, such as delta constructors and City of Boston
  • Comes with an API

What About It’s Customer Support?

  • Good range of documentation on it’s help page
  • Training videos for onboarding
  • But users find it hard to get in contact with them

Is Samsara Free?

No

How Much Does Samsara Cost?

Not given

So, What Do Other Customer Reviews Say?

  • Scores 3.4 on trustpilot, 64% give it 5 stars
  • Easy to use and set up
  • Highly accurate GPS tracking
  • Excellent reporting tools
  • Can be hard to get hold of customer service
  • Limited integrations

Finally, Is Samsara Worth It?

Yes, it’s one of our top recommended options. It’s got great reporting, is simple to get to grips with and has a decent range of training videos to get you up to speed.

Samsara

The Software Pig

samsara.com

Fleet Management Software

A simple to use, cloud based fleet management tool with accurate GPS tracking and powerful reporting tools, but customer service could be better

4.3

3. Connecteam

What Is Connecteam?

Connecteam is

Connecteam is a mobile-first workforce management platform. It incorporates a variety of features for managing a distributed workforce. These include those with fleet vehicles. Its fleet management features include vehicle tracking, driver safety monitoring, and fuel management. There are also features for managing work orders, schedules, and time tracking.

So, what Are The Pros and Cons of Connecteam?

Here’s a quick overview of what it offers.

  • GPS tracking of drivers / workers
  • Used by over 36k companies including volvo and subway
  • Customizable to suit different business needs
  • Accurate time and location tracking of employees
  • Real time visibility of employee routes and locations
  • Monitoring and communication tool for employee safety
  • Reporting tool makes it easy to spot discrepancies
  • Free version is available for companies with less than 10 users

What About It’s Customer Support?

  • Help center with documentation & training on a range of topics
  • Contactable by phone or chat bot
  • Users really praise the customer service

Is Connecteam Free?

There is a free version with a limit of 10 users. There is also a 14 day free trial.

How Much Does Connecteam Cost?

3 prices – $29, $49, $99 per user

So, What Do Other Customer Reviews Say?

  • Scores 3.8 on trust pilot
  • Nice design and easy to use
  • Users especially praise how easy it makes it to communicate
  • The customer service is very good, so are the training materials
  • As a fleet management tool it is limited compared to competitors

Finally, Is Connecteam Worth It?

As our third best fleet management software tool, we like its simplicity, design and how easy the communications are. However, it’s not as in depth as our other options, so if you’re a small or medium sized organization it’s good.

Connecteam

The Software Pig

Connecteam.com

Fleet Management Software

An all in one tool for managing remote employees that offers GPS tracking and great communication tools, but has limited functionality compared to other dedicated fleet management products.

4.3

Those are our top three, what are the best of the rest?

4. Fleetio

What is Fleetio?

Fleetio is a cloud-based fleet management software designed to help businesses manage their vehicles, equipment, and assets. The software provides users with a centralized platform to monitor fleet operations, automate maintenance tasks, track expenses, and analyze performance data.

Best Features of Fleetio

  • Maintenance Management: Fleetio’s maintenance management module helps users schedule and track routine maintenance tasks, track work orders, and set reminders for upcoming service appointments. The software also allows for real-time collaboration between drivers, technicians, and managers to ensure timely and efficient repairs.
  • Fuel Tracking: Fleetio’s fuel tracking module allows users to track fuel purchases and fuel consumption to help optimize fuel efficiency and reduce costs. The software can also provide insights into fuel usage trends and identify potential fuel-related issues.
  • Asset Management: Fleetio’s asset management module helps businesses track their assets’ lifecycles, monitor depreciation, and make informed decisions on when to replace aging assets.
  • Driver Management: Fleetio’s driver management module helps users manage driver profiles, monitor driving behavior, and track driver performance metrics such as fuel economy, safety, and compliance.
  • Reporting and Analytics: Fleetio provides users with detailed reports and analytics on fleet performance, maintenance costs, and asset utilization. These insights can help businesses identify areas for improvement and make data-driven decisions.

Who is Fleetio Best For?

Fleetio is best suited for businesses of all sizes that operate fleets of vehicles or equipment, such as delivery companies, logistics firms, construction companies, and government agencies. The software is ideal for fleet managers, maintenance managers, and operations managers looking to streamline fleet operations, reduce costs, and improve asset utilization.

Is Fleetio Worth It?

Fleetio can be a valuable investment for businesses looking to optimize their fleet operations and reduce costs. The software’s robust feature set and user-friendly interface make it easy to track and manage vehicles, equipment, and assets. Fleetio offers various pricing plans to fit different business sizes and budgets, with pricing starting at $3.99 per vehicle per month. Overall, if you’re looking for an easy-to-use

5. Onfleet

What is Onfleet?

Onfleet is a cloud-based platform that streamlines and automates delivery and logistics operations. It offers tools for dispatching drivers, tracking deliveries in real-time, communicating with customers, and analyzing performance data.

Best Features

  • Easy-to-use interface: Onfleet’s user-friendly interface makes it easy for dispatchers and drivers to use the platform and access the information they need.
  • Real-time tracking: A standard feature that it does very well. With Onfleet, you can track deliveries in real-time, giving you up-to-date information on delivery times, driver location, and more.
  • Customizable notifications: Perfect for businesses that need some flex, Onfleet allows you to customize notifications for both customers and drivers. The result is that everyone is kept informed throughout the delivery process.
  • Integration capabilities: Onfleet integrates with a variety of other tools, including Shopify, Zapier, and more. That makes it to incorporate into your existing workflows.
  • Analytics and reporting: Onfleet provides detailed performance data and analytics, allowing you to identify areas for improvement. Better still, you can always make data-driven decisions.

So, Who is it best for?

Most businesses actually.

Onfleet is ideal for businesses of varying sizes that need to manage delivery and logistics operations. It’s particularly well-suited for companies with multiple drivers and routes, as well as those that need to manage complex delivery schedules and communicate with customers in real-time.

Is Onfleet worth it?

We think Onfleet is a great product. Its ease of use, real-time tracking capabilities, and integration capabilities make it a useful tool for optimizing delivery processes and improving customer satisfaction.

However, as with any platform, it really depends on the shape of your business and your direct needs. Onfleet is very flexible, so it might be a good option for your business.


What Is Fleet Management?

What is fleet management.
What is fleet management. Credit: GoodFirms

Put really simply, fleet management is the process of managing and optimizing the operations of – you’ve guessed it! – a fleet of vehicles.

This can include tasks such as:

  • Vehicle tracking,
  • Maintenance scheduling,
  • Fuel management,
  • Driver management.

The goal of fleet management is basically to to maximize the efficiency and productivity of a fleet. All while minimizing costs and risks – pretty much the same as every business!

How Does Fleet Management Work?

Here’s our basic breakdown of effective fleet management:

  • Vehicle tracking: This is fairly obvious. It means using GPS or (other tracking technologies) to monitor the location and status of whichever vehicles it’s tracking – all in real-time.
  • Maintenance scheduling: Establishing a regular schedule for maintaining and servicing vehicles. It’s crucial to make sure they’re always in good working order.
  • Fuel management: Tracking fuel consumption and costs, and optimizing fuel efficiency.
  • Driver management: Getting all drivers to an excellent standard, including managing and training them up, as well as tracking their performance.
  • Asset management: Tracking the value (and condition) of vehicles, plus other assets within the fleet.
  • Cost management: The bottom line! This involves tracking and controlling fleet-related expenses. These can verge from fuel costs to maintenance expenses.

Getting the best fleet management software can help businesses optimize operations, reduce costs, and – you’ve guessed it – increase productivity.

What Is A Fleet Management System?

Th challenges of fleet management. Credit: Euristiq

The table above illustrates the challenges of fleet management very well.

A fleet management system is a software application (like the ones we’ve recommended), which will help your businesses manage its vehicle fleet operations.

We’ve already covered some of the things involved, like for tracking and monitoring the location, fuel consumption, maintenance, and other important data about the vehicles in the fleet. 

What are the benefits?

Benefits of fleet management. Credit: GPS Technologies

The system can also provide real-time alerts and notifications about potential issues or problems with the vehicles, helping to proactively address issues before they become major problems that could cause you real stress.

In addition to improving efficiency and productivity, a fleet management system can save you lots of money by reducing fuel costs, maintenance expenses, plus loads of other operational expenses related to managing something as complex and challenging as a fleet of vehicles.

How To Start A Fleet Management Business?

Managing a business isn’t for the faint hearted, especially one as challenging as this. Picking the best fleet management software is just one step in starting a successful company.

Don’t dive right in! First you need to:

Research, research, research! Investigate the demand for fleet management services in your area and determine which types of businesses might be most interested in your services.

Develop a business plan: Create a detailed business plan that outlines your target market, marketing and sales strategies, and financial projections.

Secure funding: Erm, if you really want to compete, you’ll definitely want to get funding. You can consider applying for a small business loan or get investment from friends, family, or alternatively venture capitalists. For this last one, your business plan needs to be rock solid!

Choose your business location: You need to decide on a physical location for your business, taking into account factors such as rent, accessibility, and proximity to your target market.

Build a passionate team: Remember, you’re only as good as your team. Hire employees or subcontractors who have relevant experience and skills to help you manage and grow your business.

Get all the necessary licenses and permits: Sounds obvious, but you’ll need to obtain any necessary licenses and permits to operate your business and stay on the right side of the law.

Purchase (or lease) vehicles: It’s decision time. Choose whether to purchase or lease the vehicles that you will use in your fleet. Then, make the necessary arrangements to acquire them.

Implement a fleet management system: Choose and implement a fleet management system that will help you track and optimize your fleet operations.

Promote like crazy Final step, use marketing and sales techniques to promote your business and attract new clients.

What is the history of fleet management Software?

1970s

One of the earliest fleet management software systems was developed in the 1970s. It used radio communication technology to track the location and status of vehicles in real-time.

1980s

This preceded the development of GPS-based tracking systems in the 1980s, which allowed for even greater accuracy and flexibility in fleet tracking.

1990s

In the 1990s, the use of fleet management software began to expand beyond just tracking to include a wider range of functions such as maintenance scheduling and fuel management.

This was made possible by the increasing availability of computers and the development of more sophisticated software.

Present day

Today, fleet management software is far more sophisticated, leaning on several advanced technologies to track in real time, with integrations to make life easier when it comes to maintenance and other aspects of managing a fleet.

Final summary: Which is the best Fleet Management Software to Use?

Just to recap, here are our best fleet management tools, we’ve highlighted our top recommendations in the table below.

Fleet Management SoftwareFollow their Twitter
Verizon Connect@VerizonConnect
Geotab@GEOTAB
Fleetio@Fleetio
Teletrac Navman@TeletracNavman
Samsara@SamsaraHQ
GPS Insight@gpsinsight
Motive@MotiveSystems
Connecteam@connecteam
Table highlighting the best options we recommend in blue.

We hope you found this article useful – let us know which software you think is the best, and don’t forget to subscribe to us on social @thesoftwarepig.